Senior Grants Officer

Job Description

About the Organization

The Hunger Project Malawi (THP – Malawi), is a branch of the Global Hunger Project, a non-profit, strategic organization committed to the sustainable end of world hunger. Our vision is a world where every woman, man and child lead a healthy, fulfilling life of self-reliance and dignity. Our mission is to end hunger and poverty by pioneering sustainable, grassroots, women-centered strategies and advocating for their widespread adoption in countries throughout the world. THP-Malawi has been operating in Malawi since 1999 and is currently running programs and projects in the following districts: Blantyre, Chikwawa, Neno, Nsanje, Ntcheu, Phalombe and Salima

Job Summary

The Senior Grants Officer plays a key role in ensuring the organization’s financial integrity and compliance with its grants. This position monitors grant budgets, reports donor financials, and complies with funding agreements. It requires a detail-oriented professional supporting financial oversight while working in a lean structure. The position reports to the Head of Finance.

Key Duties and Responsibilities

Grant Budget and Financial Management

• Develop, track, analyze, and manage grant budgets to ensure funds are spent according to donor agreements.
• Support in budget forecasting, reallocation requests, and financial projections for grant funds.
• Provide monthly and quarterly financial grant updates to the Head of Finance (HoF).
• Monitor and report variances between actual expenses and grant budgets, ensuring corrective action if needed.

Donor Reporting & Compliance

• Prepare accurate and timely financial reports for donors in liaison with project accountants and ensuring compliance with funding agreements.
• Ensure financial transactions comply with donor requirements
• Track restricted and unrestricted funding sources, ensuring proper allocation.
• Prepare documentation and assist in external and internal grant audits.
• Support development and review of (sub)grant budgets; provide training and support to partner implementation organizations as needed.

Financial Oversight & Internal Controls

• Maintain proper documentation of grant agreements, budget modifications, and financial records.
• Ensure that grant expenses align with organizational policies and donor guidelines.
• Work with program teams to ensure eligible and allowable expenses are allocated to grants.
• Develop grant reconciliation reports to support month-end and year-end financial close.

Administrative and Finance Support

• Assist with pavroll allocations related to donor-funded projects.
• Work with project managers to train and strengthen financial literacy regarding grants.
• Support the Head of Finance in funding proposal development and budget submissions.
• Maintain grant compliance calendar, ensuring all deadlines for reporting and audits are met.

Educational Qualifications, Skills, and Experience Required

• Bachelor’s Degree in Finance, Accounting, Economics or its equivalent and a certified Accountant recognized by ICAM with excellent analytical skills and Vast knowledge of US Generally Accepted Accounting Principles (US GAAP).
• Minimum 3 years of experience in grant financial management, budget oversight, or nonprofit finance.
• Knowledge of donor compliance frameworks (USAID, European Union, UN agencies, private foundations).
• Strong proficiency in financial software such as Sage and advanced Excel skills.
• Experience in preparing financial reports and variance analysis for donors.
• Strong understanding of Malawian tax and labor laws related to NGOs.
• Ability to work independently and under pressure in an NGO.
• Experience working in an international or regional NGO with multiple grants.
• Familiarity with procurement, due diligence, and financial risk management.
• English proficiency is required.
• Ability to train and support non-financial staff in financial literacy and compliance.
• Experience managing global country budgets between USD 2.5 million
• High level of accuracy and confidentiality.

Application Procedure

Interested candidates who meet the above criteria, should send their resumes with names and contacts of two traceable referees and a motivation cover letter electronically not later than 10th May, 2025 to:

[email protected].

Only shortlisted candidates will be contacted.

The Hunger Project Malawi is an equal opportunity employer. THP-Mw does not tolerate any form of sexual misconduct and is committed to the protection of children from abuse, therefore, successful candidates will be subjected to rigorous background checks and control