Finance and Awards Coordinator – GFC Project

Job Description

About the Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.  
We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that
• Violence against children is no longer tolerated

Job Summary

Save the Children (SC) is seeking to hire a Finance and Awards Coordinator for the Green Climate Fund – Project Management Unit. The incumbent will be a key in linkage of Finance and Awards Management for the project between Health Sector Joint Fund, MOH and Save the Children Malawi. Under the supervision of the Finance Manager, The Finance and Awards Coordinator will work closely with the Fiscal Agent managing the Health Joint Sector Fund, to ensure proper management of project resources channeled to the MoH. The Finance and Awards Coordinator will ensure that Save the Children’s financial policies and procedures, control, and system are followed and implemented properly in accordance with Save the Children, GCF regulations, and government laws. In consultation with the Finance Manager, the role holder will work with Save the Children Malawi’s Supply Chain, Awards Management and Donor Compliance units to ensure all sub-grants are well managed and compliant
 
This role will work closely with teams in MOH, Program Operations, PDQ and Finance on delivering financial and narrative reports, monitoring and analysis, and compliances and awards management processes.
 
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Duties and Responsibilities

Treasury and Control

• Manage day to day activities of the finance unit and ensure sound financial management including compliance to Save the Children/donor policies, procedures and guidelines, local laws and regulations and ensure that sufficient internal controls take place
• Support Finance Manager to review financial controls, policies and procedures and advice to strengthen them in all field offices
• Regular dealings with banks and ensure all banking controls are being adhered and updated
• Consolidating monthly Cash Fund Request for Malawi Country office and coordinate with other departments and field offices to receive their fund requests on time
• Keep track of cash balance on weekly basis and ensure neither having excess balance in our bank at the end of the month nor having shortage of funds
• Ensure all taxes are paid on time to local authorities and issue certificates accordingly

Accounting and Awards Management

• Ensure payments are being made as per set finance cycle and all transactions are posted at least on weekly basis
• Review all financial transactions and supporting documents of payments, ensure that all supporting documents are attached including proper coding and classification and approve the transactions
• Ensure all vouchers and journals are posted on a timely basis, and that all other financial documents are filed and archived properly.
• Reconciliation of control and balance sheet accounts, including monthly Bank reconciliations.
• Manage awards information system and coordinate sharing awards information across relevant CO teams.
• Ensuring that GCF CHWBRC Project adheres to all its award management obligations internally within Save the Children and externally with donors and other relevant stakeholders.
• Support production of donor financial and narrative reports and compliance with donor specific finance and awards requirements.
• Conduct monitoring visits for partners to check documentation, monitoring controls and capacity building of staffs
• Support in audit exercises
• Provide training, coaching and development of financial skills for Partners and other nonaccounting staff.
• Undertake any other duty as reasonably requested by the Finance and Administrator Manager

Educational Qualifications, Skills, and Experience Required

• Bachelor of Accountancy degree
• Qualified accountant (ACCA or CIMA)
• Those studying towards ACCA/CIMA qualification with relevant experience will be considered
• At least 3 years’ experience with International NGO’s particularly those addressing Climate change and children’s rights and those applying partnership approaches is desirable
• Experience working with international donors and compliance requirements.
• Strong analytical skills and strategic planning abilities.
• Computer literacy and excellent documentation skills.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Highly developed interpersonal and communication.
• Excellent time management and meeting deadlines.
• Strong financial skills and experience in budget development
• Planning and coordination skills.

Desirable 

• Experience with Multi- Award Donor funded Projects.
• Experience with International NGOs.