Grants Officer at Pact
Job Description
Job Summary
The Grants Officer is directly responsible to and supervised by the Finance and Operations Manager. The Finance Officer provides high-level Finance, grants, and contracts management to achieve the goal of the Pact Malawi project. S/he provides a Capacity building for all aspects related to Finance and management of sub-grants and subcontracts. This requires close collaboration with Pact Finance and Grants units to ensure compliance with USG Rules and Regulations and other donor guidelines.
Key Duties & Responsibilities
Sub-award Administration
- Support Partner’s capacity to Develop subcontract and sub-grant award documents compliant with donor requirements
- Support Partner’s capacity to Administer the full cycle of sub-award management activities beginning from solicitation through selection, pre-award assessments, negotiation, monitoring/compliance visits, and closeout.
- Support partner’s capacity to Oversee budget management of projects’ sub-award pools
- Support the partner’s capacity to roll out grantees and Partner’s staff training to understand and comply fully with donor standards. Develop training materials and carry out regular training with partners.
- To support partners to Ensure that office systems for grants and contracts administration are developed and maintained and can provide regular reports
- Support partner’s capacity to Develop and/or update their Sub-awards Manual in compliance with USG Regulations
- Support partner’s capacity to manage closeout of awards, including preparation of final inventories, property disposition, etc.
Compliance
- Support partner’s capacity to Comply with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
- Support partner’s capacity to Provide Support to CSO to comply with Cost share policy by ensuring the policy is adhered to and reporting is done
- Support partner’s capacity to review, analyzes, and draft contract language to ensure they comply with all applicable donor, and host government regulations.
Financial Management
- Support Partners Capacity on US Department of State financial report requirements, including DATIM reports
- Support Partner’s Capacity in budget development and monitoring
- Support Partners Capacity on sub-award financial management as per US Department of State Rules and Regulations
Other Responsibilities:
- Provide effective performance management, mentoring, and coaching for partner’s staff
- Provide training, as required, related to areas of his/her expertise and partner’s staff needs.
- Perform other duties as assigned.All other duties as assigned
Educational Qualifications, Experience, & Skills Required
- Master’s degree and 8+ years relevant experience or equivalent combination of education and experience.
Other local education and experience:
- MA/MSc/master’s in business administration degree or equivalent relevant qualification
- At least 7 years of relevant experience in the NGO sector within Malawi in managing the award and administration of sub-grants funded by Global Fund, US Government, or international donors.
- Experience managing sub-award design and administration
- Experience in donor funds administration
- Understanding of local contract and procurement law
- Excellent communication skills, both verbal and written Kiswahili and English
- Knowledge of OMB Circular A-110, A-122, and A-133; 22 CFR 226; and 22 CFR 228 a plus
- Knowledge of USAID DATIM Financial Reports preparation is a plus
- Strong knowledge of donor auditing requirements and demonstrated ability to exercise financial oversight of Agreements programs.
- Demonstrated solid knowledge of US Government funded projects and other donor regulations applicable to Agreements administration.
Preferred Qualifications
- Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or support of an award
- Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management
- Proficiency in a local language
