Administrative Assistant at Aids Healthcare Foundation
Job Description
Job Summary
The Administrative Assistant provides administrative, clerical, documentation, and coordination support to ensure efficient office operations. This role supports procurement documentation, office management, front office support, and coordination of internal processes to facilitate smooth program implementation. The position requires a well organized, proactive individual with strong
communication and administrative skills.
Key Duties & Responsibilities
- Perform front office administrative duties including reception, correspondence, filing, and documentation.
- Support procurement processes by sourcing quotations, preparing paperwork, and maintaining orderly procurement records.
- Maintain office supplies, stationery, and inventory for administrative materials.
- Assist with logistics coordination for meetings, events, workshops, and staff travel.
- Support data entry, documentation, and internal communication processes.
- Maintain confidentiality and secure filing of both electronic and physical documents.
- Provide administrative support to program teams when required.
- Support operational reporting and general administration assignments.
- Perform any other duties assigned by the Operations Manager.
Educational Qualifications, Experience, & Skills Required
- Minimum Certificate or Diploma in Business Administration, Public Administration, Office Management, Secretarial Studies, or related field.
- Minimum 2-3 years’ administrative experience, preferably in the NGO or health sector.
- Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint).
- Excellent communication, organizational, and customer service skills.
- Ability to multitask, prioritize, and work in a fast paced environment.
- Commitment to professionalism, confidentiality, and integrity.
Application Procedure
Interested candidates should submit their CVs and cover letters to: [email protected]
Deadline: 10 April 2026
Only shortlisted applicants will be contacted. Shortlisting will be conducted on a rolling basis.
